Does a professional need an account and an assigned shift?
Yes. Invite the professional to Field and assign them to a shift. The clock flow uses their signed-in identity; an unassigned person cannot simply clock on to somebody else’s shift.
Features / Time tracking and timesheets
Finish the week without chasing everyone’s hours.
Your team clocks on at the job. You check the hours. Then export for payroll.
Your team clocks on and off from their phone
Geofence at the job site, so off-site clock-ins get stopped. Your choice, with their consent
Breaks recorded, paid or unpaid
Bad signal? Some records save on the phone and sync later
Hours export to a CSV for payroll
1
Set the shift
2
Your team clocks on
3
Check the hours, then export
Free in beta. No card required. See our pricing page.
How it works, in full
Paper timesheets. Messages with missing finish times. Breaks nobody wrote down. Field connects clock-on, clock-off and break records to scheduled shifts, giving you one place to review the hours and resolve questions.
Prefer a conversation? Talk to us about your business.
Record the hours where the work happens
Your crew signs in on their phone to clock on and off their assigned shifts. They can record breaks too, keeping the working day connected to the job.
Find the records that need a closer look
Review clock events, breaks and exception flags together. Spot missing information and follow it up before using the hours for payroll.
Where location checks are configured and permitted, they add context to the record. You still make the decision.
Take checked hours into payroll
Export a summary for the period you need, including recorded time and unpaid breaks. Review it before importing it into your payroll process.
Field helps you prepare the records. It does not replace your payroll checks.
Keep poor signal from becoming lost records
Some clock and work records can wait on the phone while it is offline. Once connected, check that they have synced and resolve any rejected entries before payroll.
Try it with your next working week
- Set up the shiftInvite the professional and assign them to a scheduled shift. Add a site location if you want a geofence check, and decide whether they will consent to GPS records.
- Clock on and offThe professional signs in on their phone and records the start and end of their shift. Field saves the event time and, when permission and consent allow, the phone’s location and reported accuracy.
- Record breaks and workCrew members can start and end a break. Shift work logs can hold notes and structured details, so the hours and the work record stay connected.
- Review what needs attentionThe manager’s time review brings clock events, breaks and exception flags into a shift timeline. Missing GPS and unusual travel can be flagged when geofence verification applies; you make the final call.
- Export for payrollChoose a date range and download a CSV of paired clock time, unpaid breaks and a simple gross-pay estimate based on recorded hourly rates. Check it before importing or paying anyone.
A record saved on a phone while offline is pending, not yet accepted by the server. Check that it syncs and resolve any rejected event before payroll.
Location evidence, with clear limits
When a geofence is the shift’s verification method, Field compares a permitted clock-event location with the site. It can verify an event inside the boundary, warn just outside it, or reject a clock-in beyond the warning range. Missing permission, consent or site coordinates can leave the event needing review.
If the business enables GPS updates and the professional consents, the crew screens can also send periodic, movement-aware positions while the professional is clocked on and the page is open and visible. They do not track anyone in the background after the page is hidden or closed. A map position has a timestamp and can become stale; it is not proof of where someone is right now.
Location tracking and the law
Rules about tracking staff location are different in every country, and sometimes in each state or region too.
In many places you need to tell your team what you record and why, ask for their consent, and only keep the data as long as you need it. Some places have stricter rules.
Field gives you the controls: location checks only run if you set them up, each professional chooses whether to share their location, and nothing is tracked once the crew page is closed.
Those controls do not make your setup legal on their own. You are responsible for how you use location data in your business.
This is general information, not legal advice. Before you switch on GPS checks, get advice for your country from a lawyer or your local workplace or privacy regulator.
What you can use today
- Shift-linked clock on and off for signed-in, assigned professionals
- Optional GPS evidence at clock events and, when enabled, periodic updates while the crew screen is visible
- Configurable geofence checks with verified, warning or review outcomes
- Break sessions with paid and unpaid types and manager review
- Shift work logs for notes and structured work details
- Time review with clock events, break sessions and exception flags
- Selected offline records saved on the device for later sync when enabled
- Payroll CSV with time, unpaid breaks and a base-rate gross estimate
Limits worth knowing before payday
- Offline saving needs a previously loaded app and enabled device storage. A queued record can still fail server checks after reconnecting; confirm that it synced.
- GPS depends on phone permission, professional consent, a usable reading and site setup. A configured geofence can reject a distant clock-in; it does not only flag it.
- Photo proof requires an online upload before a clock event can be recorded. If that shift requires proof, check the crew screen and connection before sending a crew to a remote site.
- The payroll export is not approval-gated and does not calculate taxes, award rates or every overtime rule. Records export as CSV; direct accounting and payroll connections to Xero, QuickBooks or ADP are not available yet.
- GPS updates stop when the crew page is hidden or closed; Field does not offer reliable background tracking, route replay or mileage claims.
Who it is for
Owners and managers paying crews who work at customer sites rather than at one fixed desk. It suits trades, cleaning, grounds and maintenance teams that need shift-by-shift records before a payroll run.
Start with one crew and one pay period. Compare Field’s export with your current payroll process before you replace it, especially if your award or agreement has complex pay rules.
Questions to settle before the first payroll run
Will Field stop an off-site clock-in?
It depends on the configured verification method and distance. With a geofence, a reading inside the boundary is verified, one in the warning range is flagged, and a clock-in beyond that range is rejected. If GPS or site coordinates are unavailable, the record may need review instead.
What if someone does not allow location access?
Field can record a clock event without coordinates. The server does not store coordinates when the professional has not given GPS consent. A geofence check without a position needs review, so discuss the site’s policy with your crew rather than assuming a location was verified.
Do I have to tell my team I use GPS checks?
In many countries, yes, and you may need their consent. The rules depend on where you operate, so get local advice before you turn GPS checks on. See Location tracking and the law.
Is the live map continuous GPS tracking?
No. When enabled and consented, Field can send periodic, movement-aware positions while a professional is clocked on with the page open and visible. The map displays the last reported position and its age. Closing or hiding the page stops new readings, so do not treat the map as a live moving-dot tracker or route history.
What happens when a phone loses signal?
When the app is already available on the device and offline storage is enabled, selected clock, break and work-log writes can be saved for later sync. They are not accepted until the server receives them. Keep Field open or reopen it while signed in after reconnecting, then check pending or rejected records.
How are breaks counted?
Crew members can record a start and end for a break session. In the payroll export, unpaid, meal and other break types are subtracted from paired clock time; a paid break is not. Review missing or unusual breaks before using the result.
What does the payroll CSV calculate?
For the selected date range, it pairs clock-ins and clock-outs, subtracts recorded unpaid breaks, and multiplies payable minutes by the hourly rate stored for each professional. A missing rate can produce zero pay. It is a simple gross estimate, not an approved or legally complete payslip.
Can I push timesheets straight to Xero, QuickBooks or ADP?
Do not plan around that yet. Field has a payroll CSV and JSON response. Its Xero and QuickBooks invoice connections are separate from payroll hours, and a direct timesheet push to those systems or ADP has not been verified.
Can I require a clock-in photo or signature?
Work profiles can require a typed signature, form response or proof photo. The clock flow prompts for the configured proof before submitting the event. A photo must upload while connected; test your chosen profile with one shift before rolling it out to the crew.
Does Field flag every roster and time difference automatically?
No. Managers can review shift-linked clock events, breaks and exception flags. Some checks, including missing GPS or impossible travel, can create flags when geofence verification applies. Compare rostered and worked hours yourself before payroll.
What happens when the free beta ends?
Field is free during beta and needs no card. Country pricing will be published before anyone is asked to pay. Final plan limits, the notice period and what happens if you do not subscribe have not been published yet. See our pricing page.
Keep the next step connected
Try Field's free industry tools. Browse practical calculators and planners for different kinds of field work.
Keep scheduling, jobs, recorded hours and customer billing together in Field. Follow the work from the first enquiry to the invoice. See everything it does.
Before you replace the paper timesheet
- Run one real pay period. Invite one professional, record a shift and a break, then compare the export with your existing process.
- Check what synced. An offline queue is a safety net, not proof that an event reached the server. Review pending and rejected records.
- Keep the pay decision human. Set rates, check exceptions and apply your local payroll rules before anyone is paid.
Free while we're in beta. No card.
Make the hours easier to check. Start with one crew and one pay period.
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